· How do I specify a Discount on my PR?
o Unfortunately, PD2 does not accept negative values. The best way to work around this issue is to take the discount terms from the Line Item and then reference the discount in the Description.
§ Example: You are ordering 100 computers for $500.00 each. The total for the order is $50,000.00. The vendor offers you a quantity discount of 20% for the order ($10,000.00). Do not create a separate Line Item for -$10,000.00, instead take the discount from the existing total ($50,000.00 - $10,000.00 = $40,000.00) then divide by the quantity to get your new Estimated Unit Price ($40,000.00/100 = $400.00).
· Why was my PR Disapproved in ABSS?
o There are many reasons why we may have Disapproved your PR. Here are some of the most common reasons we may disapprove your PR:
§ Line Item Total does not match Accounting Classification Total – this generally happens when the submitter inadvertently forgets to specify a Long Line of Accounting (LLOA) or does not include the Total amount in the LLOA.
§ Wrong Flow – Most typically encountered with EOY and/or next fiscal year PRs. These flows are special and typically have an “RA HOLD” step (for EOY PRs) or “ALO HOLD” step (for next fiscal year PRs).
§ Missing Green Procurement Attachments – If no Green Procurement Attachments are attached, or the attachments were not provided to us via fax (xxx-4673) or email (xxx@randolph.af.mil), or if the exclusion is not cited on the form, we will Disapprove the PR back to Draft.
§ Blank Estimated Unit Price Fields – If you are wanting to reference $0.00 CLINs, please follow the guidance provided in the FAQ
Blank CLINs – A typical mistake when filling in the Line Items in ABSS. If a CLIN is blank, ABSS cannot interface the form into PD2 and the AF Form 9 must be rejected back to the originator.
